Paying money out of your business account and into another is one area where you definitely don’t want to make a mistake. However, accounts payable is also an area so laden with manual processes that mistakes are not only inevitable – they’re common.
Mistakes may occur due to incorrect data entry, a skipped step in the process (such as approvals or purchase order matching), or any number of manual errors.
The problem is that inaccuracies in accounts payable do present substantial risks to a business, such as:
- lost revenue due to double payments
- lost time due to payments made to wrong accounts
- late payments leading to late fees
- unhappy suppliers
Manual accounts payable processes also frequently come with a complete lack of oversight, meaning a higher potential for fraud or non-compliance.
Any business that still uses traditional methods, such as spreadsheets, to manage accounts payable is likely to experience these issues. As much as 88% of spreadsheets contain errors
, with even the most carefully formulated ones still having errors in at least 1% of or more of all formula cells.
Luckily, advances in technology mean businesses and AP professionals no longer need to rely on legacy tools like spreadsheets or clunky proprietary systems to manage the accounts payable process.
Eliminate inaccuracies with AP automation
A 2020 study by Ardent Partners and Canon
found that 55% of business leaders believe the accounts payable function is “very” or “exceptionally” valuable to operations. 76% also say they believe smarter systems are the key to success – yet the majority of AP departments still face daily manual tasks that drain the time and energy of the team and leave the door wide open for inaccuracies.
This is highly unfortunate when research also tells us that companies using smart systems, such as AP automation, see results such as:
- 6 X lower invoicing cost
- 3 X faster invoice processing time
- 57% lower invoice exception rate
- 3.4 times higher rate of touchless processing
As an example, the accounts payable team at a large utility company was handling tens of thousands of invoices that were received manually by email before being inputted into the internal system. As the company dealt with thousands of vendors – each with their own invoice template – analysts had to manually check and verify every. single. invoice.
By implementing AP automation, invoice data is now pre-populated into the internal system. This and other functionality have since decreased workload in the department by 60%, with a 90% success rate of invoice data extraction and a complete elimination of manual errors.
Powered by advanced technology, AP automation is able to:
- Capture data in any format (PDF, paper, email, digital)
- Extract data with near perfect accuracy
- Validate invoices to mitigate fraud, remove duplicates, realise early discounts, and avoid payment penalties
- Direct invoices through to the correct approval contacts
- Pay and report to drive improved visibility, compliance and control
Accounts Pain-able no more
Canon Business Services is proud to offer an AP automation
solution with all of the above capabilities, including the ability to completely configure the platform to meet your business’s unique needs.
Our solution has a guaranteed 98.5% minimum data accuracy, so a full return on investment can be achieved through the elimination of manual errors alone.
In addition, your business will see a significant decrease in the cost to process an invoice, while making the most of early payment rewards offered by vendors and preventing late payment fees.
Importantly, you will also see a huge reduction in the man hours required to complete invoice processing tasks – so you can direct your staff to higher value work that ensures your business keeps innovating and remains competitive in your sector.
There are no upfront licensing costs or need to licence our AP automation solution, and its cloud-based so you can rest assured you will always be working with the latest version.
It’s AP, but pain-free.
To start a conversation about AP automation in your business, contact us.