One NZ uses outsourcing to boost performance and productivity

How Canon Business Services ANZ and One NZ built a trusted, seamless working relationship over almost two decades.

Canon Business Services ANZ (CBS) and One NZ (previously Vodafone NZ) have enjoyed a long business partnership, beginning over 16 years ago when CBS took over the scanning and software monitoring for the company’s retail network in 2006.

And by 2009, CBS was becoming more integrated into the One NZ team.

“Since our initial relationship in 2006, the contract with CBS has just grown organically,” Teresa Fowler, One NZ’s National Facilities Manager, explains. “Now, not only do they take care of our mailroom services, but they also look after a part of our physical security network and front of house operations or concierge services.”

Teresa adds. “In fact, I view them as an integrated partner rather than a supplier—and I think it’s essential to distinguish the difference. You can often have an adversarial relationship with suppliers, where either party continuously refers to a contract, and it’s hard to create change. That doesn’t happen with CBS.”

A new opportunity and a new challenge.

For example, when One NZ wanted to recalibrate how its reception functioned, it chose to outsource to CBS, working closely with our NZ team to redesign how its front of house would operate from the ground up.

“It would have been so much harder to do that in-house,” says Teresa. “Instead, we sat down with CBS’ concierge experts, explained our vision for how it would work, and asked them to map out a plan to get us there. And they delivered.”

So when Teresa was searching for a partner to assist with an exciting new Facilities Management and Hospitality Services project in 2018, naturally, she turned to CBS.

“After refitting our Auckland office in 2017 to include a commercial kitchen, an internal café and an external public-facing café, we approached several companies to run the hospitality spaces,” Teresa explains. “But each wanted to lease the space and run the whole show according to their model, and we’d experienced that before.”

Deciding One NZ wanted more control over its hospitality model and operations, including how each space would look and what foods would be on the menu, she approached Cherie Leigh, CBS Service Delivery Manager.

“Hospitality Services aren’t part of our regular remit, but with our close knowledge of  One NZ's operations, I knew we could make it work as Teresa imagined it,” says Cherie, CBS. “Our FM team now manages One NZ's day-to-day soft services and hospitality streams, including catering and events, freeing up the One NZ property team to pursue other strategic goals.”

CBS makes it happen for One NZ.

Cherie and the CBS team created a model that met One NZ’s exact specifications, and it pays for itself. CBS employs and manages hospitality staff, giving One NZ complete control over menu items and how they design the spaces.

“We believe actions speak louder than words,” Cherie explains. “Our trusted working relationship means One NZ is confident we can deliver the services they need.”

Cherie worked cohesively with Teresa to build a skilled team to manage onsite soft services and liaise with One NZ’s contractors and suppliers on a daily basis. A CBS chef and hospitality team now run the commercial kitchen to increase in-house catering services and weekly meetings with Vodafone’s national Facilities Manager to track and align future directions, reviewing and tailoring services for each corporate site.

“We’ve created an open book costing model that’s completely transparent about pricing adjustments,” says Cherie. “The agreed fixed costs per staff member lets One NZ budget and forecast more accurately.”

CBS now takes care of all One NZ’s hospitality management and administrative needs, including training and payroll, ensuring outstanding front-of-house customer service without the added admin.

Reduced costs, absenteeism, and control.

CBS’ innovative model reduces One NZ’s temporary hospitality labour costs by employing skilled permanent employees trained across various roles to decrease absenteeism. The agile team now integrates seamlessly with One NZ staff, contractors, and suppliers to deliver outstanding results for catering events and regular café operations.

“We’ve also centralised helpdesk requests for maintenance and FM inquiries through One NZ’s portal VLife, which means our team can action requests faster, reducing the need for stakeholders to follow up on job status.”

“It’s been an absolute success, largely as a result of CBS’ willingness to work with us and adapt to our needs,” Teresa says.

“Even during the continuously changing business environment over the last couple of years, nothing’s been a problem for them,” she adds. “Unlike other large companies, where there’s so much bureaucracy and red tape that it’s often tough to effect change, CBS are always so easy and brilliant to work with. They’re definitely a strategic partner, rather than simply a supplier.”

Our relationship with One NZ has lasted over 16 years and we continue to work together to optimise and improve our services with them.

To find out how we can take some of the burden of your mailroom management or hospitality and concierge services off your hands, contact us today.